Job Title: Manager, Administration

Tenure of Employment: The appointment will be made on a one year fixed term contract, with the possibility of extension

Duty Location: Delhi

Reporting to: Project Manager, Grassroots Tea Corporation 

Qualification: Masters in Social Sciences of Business Administration

Experience: Not less than 5 years in similar role

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Job Description

1. Develop and implement various admin processes and systems related to office and asset management, insurance, travel management, cost management, safety and security, stock/inventory management, and system compliances and Program/Project Management. 

2. Includes, but not limited to:

3. Assessing asset requirement, gathering specifications and configuration, procure, configure, handover, ensure maintenance, and disposal. Ensure all assets are tabulated tagged and assets are accounted for. Process invoices.

4. Placing the orders for stationery with suppliers. Maintain reasonable quantities of stationery in stock. Arrange for payment of accounts of stationery suppliers

5. Servicing committees and Board, Partner and stakeholder meetings;

6. Assisting with recruitment, public relations and marketing activities;

7. Providing administrative support to Programme Staff;

8. Drafting and interpreting regulations;

9. Develop, implement, and monitor operational systems and processes including analysis of key metrics

10. Recruiting and training admin and housekeeping personnel and allocate responsibilities and office space

11. Assessing the risk for the office infrastructure which includes safety against theft, fire, and burglary.

12. Attending to compliances related to office administration, like drafting rental agreements, property tax, insurances (people and property) etc

13. Liaising with other administrative staff, finance staff and Programme Staff to establish and maintain a trusting, inclusive, and productive environment

14. Liaising with partner institutions, other institutions, external agencies, government departments etc;

15. Events, Training and workshop coordination - Identification of venue for events, training and workshop, support in logistics, procurement of required materials and resources for the workshop. 

16. Making flight, train, hotel and venue bookings on behalf of team members.

17. Representing organisations in matters of contractual agreement; regulations or reporting  requirements stipulated by GTC, financial institutions, local, state, or national agencies. 

18. Serving as human resource officer and oversees the implementation of personnel policies.

19. Giving general information on GTC (e.g. main purpose, web address, physical location and directions) to callers.

20. Kindly keep in mind that the responsibilities given are not exhaustive. Your are expected to   listen to and implement instructions from the Managing Director .

 

Required Competencies

1. Being Proactive - To take charge of any situation and having a better outcome

2. Decision making and Prioritisation - Should be able to make decisions independently based on the situation and prioritise accordingly.

3. To plan, schedule, organise and implement - Any assigned work to a planned and defined time frame and schedule.

4. Being adaptable and flexible for change in plan/request - Should be able to consider for any last-minute change in plan/ request.

5. Efficient management of people and resources

6. Multitasking - Capable of handling multiple requests, distribution of workload and execution within the time frame

7. Negotiating skills - Bargaining and find similar service/ product that provides value for money

8. Relationship management (Internal –Staff at all levels and External with vendor and service providers)

How to Apply

If you feel you are the right candidate, please submit your application by e-mail to contact@grassrootstea.in 

Please specify the name of the post applied for. Remember to include the following information in your email.

1. A letter stating reasons for seeking a placement with GTC

2. Latest CV

3. Name, designation, email address and mobile number of two referees.

4. Any written or printed evidence that establishes your credentials, if available